Marketing register and cookie policy

Marketing register and cookie policy

All register descriptions of Naantalin Satama Oy

Register description

Privacy policy and personal data protection

We at the portofnaantali.fi website are committed to protecting the privacy and personal data of our customers. This privacy statement outlines the data Naantalin Satama Oy/Port of Naantali collects from its customers and how this data is used.

We comply with the General Data Protection Regulation (GDPR) and other applicable legislation.

What is covered by ”personal data”?

Personal data is any information that can be used to single out an individual user. This kind of data includes, but not limited to name, address, ID-number or technical information such as location data or the IP-address of a computer. We save only necessary data of the users. In addition to personal data we collect unallocated data for statistical and development purposes.

Using of the portofnaantali.fi website or services requires the user to agree with this privacy policy.

The name of the register

Marketing register of Naantalin Satama Oy/Port of Naantali

Controller

Naantalin Satama Oy (hereinafter referred as ”Naantalin Satama” tai ”we”) collects, handles and stores personal data of the users in order to provide the portofnaantali.fi website and associated services.

We are committed to protecting the privacy of our customers and partners according to the General Data Protection Regulation and other applicable legislation and to protect your identity and personal information. We handle personal data only for customer relationship reasons with the users’ consent. All user data is handled according to this privacy statement.

The purpose of the register

The data stored in the register is used for marketing and communications of Naantalin Satama Oy and its services or to provide newsletter subscriptions. The data may also be used to create customised content or marketing and to track the efficiency of the marketing.

We do not sell or transfer our customer data to third parties.

Data collected in register

The register contains personal data that our customers, partners and newsletter subscribers have willingly provided on our website, webforms, social media or by other means. Mainly the register contains company and name data, phone numbers and e-mail addresses.

We also collect unallocated data such as time logged on the website, the pages visited as well as entry and exit pages. We also reserve the right to monitor the links clicked, the duration of the visit, your browser and operating system and other such information.

You are at any time entitled to request for all the data in our register and the logs of its use, as well as to change it or to have it deleted. We will provide the files to you within 6 months of the request.

Handling of the data in the register

We use the data collected in the register solely for the predefined purposes you have agreed to, such as marketing and/or product and service development.

We may also use the data for statistical purposes and to prevent misuse of our services, to provide more accurate customer communications and marketing with your permission and send service messages, for example of service failures and disruptions, even to users who have prohibited direct marketing.

Disclosing or transferring of customer data

We use the data collected in the register according to this register description. We don’t sell or otherwise disclose it to third parties.

We may disclose our customer data according to law or a mandatory stipulation from the authorities.

In case of corporate acquisition we have the right to transfer our customer register to the buyer.

We do not transfer our customer data outside of the EU or the EEA.

Safety and protection of registers

Our customer databases are protected by passwords, firewalls and other technical means against data breaches.

The access to the databases is restricted to the persons that have a legitimate reason to handle the data.

Our website can include links to external websites with different privacy policies. We recommend our customers to familiarise themselves with these policies separately. We are not responsible for third party services or their data protection.

Right to check, modify and prohibit the use of customer data

You have the right to check your data collected in the register as well how it has been used at any point. You also have the right to request corrections or for deleting of the data. We will provide you the logs within 6 months of the request.

We strive to update the data and remove obsolete data from our registers regularly and the customers also have the right to request modifications.

The customers also have the right to prohibit the use of their data for direct and other marketing.

The requests for check and modifications should be send in a letter to:

Registers
Naantalin Satama Oy
Satamatie 13,
21100 Naantali
FINLAND

 Changes to privacy statement

We update this privacy statement as needed. The current version is published on our website and we urge our customers to regularly check it for changes.

Contact us

In case there are questions about our privacy statement or the use of personal data, please contact us.

Person responsible for registers:

Executive and Communication Assistant
Mrs. Tarja Siekkinen
tel. +358 50 464 9913
tarja.siekkinen@portofnaantali.fi

Version 1.3


Crisis communications register

Naantalin Satama Oy also maintains a register of authorities, personnel and media for the ports internal communications.

The name of the register

Naantalin Satama Oy crisis communication register

Controller

Naantalin Satama Oy (hereinafter referred as ”Naantalin Satama” tai ”we”) collects, handles and stores personal data of necessary rescue authorities, the crisis management team of the City of Naantali, local authorities, port personnel and media representatives in order to manage the crisis communications of the port.

We are committed to protecting the privacy of our customers and partners according to the General Data Protection Regulation and other applicable legislation and to protect your identity and personal information. We handle personal data only for crisis communications reasons with the users’ consent. All user data is handled according to this privacy statement.

The purpose of the register

The data stored in the register is collected from authorities, media and other actors co-operating with the port and from open sources.

The data is used only for crisis communications of the Port of Naantali in emergencies.

We do not sell or transfer our customer data to third parties.

Data collected in the register

The register is collected manually and contains only the necessary data of the actors critical for crisis communications. The data contains the names, e-mail addresses, phone numbers and other possible contact information of th actors.

Handling of the data in the register

We use the data collected in the register solely for the crisis communications of the port or crisis management training.

Disclosing or transferring of customer data

We use the data collected in the register according to this register description. We don’t sell or otherwise disclose it to third parties.

We may disclose our customer data according to law or a mandatory stipulation from the authorities.

In case of corporate acquisition we have the right to transfer our customer register to the buyer.

We don’t generally transfer our customer data outside of the EU or the EEA.

Safety and protection of registers

Our customer databases are protected by passwords, firewalls and other technical means against data breaches.

The access to the databases is restricted to the persons that have a legitimate reason to handle the data.

Our website can include links to external websites with different privacy policies. We recommend our customers to familiarise themselves with these policies separately. We are not responsible for third party services or their data protection.

Right to check, modify and prohibit the use of customer data

You have the right to check your data collected in the register as well how it has been used at any point. You also have the right to request corrections or for deleting of the data. We will provide you the logs within 6 months of the request.

We strive to update the data and remove obsolete data from our registers regularly and the customers also have the right to request modifications.

The customers have also the right to prohibit the use of their data for direct and other marketing.

The request for check and modifications should be sends in writing to:

Registers
Naantalin Satama Oy
Satamatie 13,
21100 Naantali
FINLAND

 Changes to privacy statement

We update this privacy statement as needed. The current version is published on our website and we urge our customers to regularly check it for changes.

Contact us

In case there are questions about our privacy statement or the use of personal data, please contact us.

Person responsible for registers:

Executive and Communication Assistant
Mrs. Tarja Siekkinen
tel. +358 50 464 9913
tarja.siekkinen@portofnaantali.fi


Use of cookies

We use cookies or similar technology to serve our users on our website. The cookies are short text files that are stored on the customers browser as they visit the website. The cookies are used to identify the users’ computers.

The data collected by cookies is used to personalise content and marketing as well as to track and analyse visitor data.

Cookie data is not combined with personal data, but rather used on a general level.

The cookie data can be deleted from the browser, but it might prevent or hinder the use of our website.


Personal data register

Register description according to the General Data Protection Regulation (GDPR).

Controller

Naantalin Satama Oy
Satamatie 13,
21100 Naantali
FINLAND

tel. +358 50 464 9913

Business ID: 2644726-5

Person responsible for the register

Mrs. Tarja Siekkinen
tarja.siekkinen@portofnaantali.fi

Name of the register

The customer register of Naantalin Satama Oy

The purpose of collecting personal data

Personal data collected from customers can be used to improve the marketing of the products and services of Naantalin Satama, to customer and marketing research and customer relationship management.

Data collected in the register

The register may contain all or some of following personal data:

  • Name
  • Contact information
  • Company
  • Age/Date of birth
  • Registration or newsletter subscription information

For our customers we handle also customer data such as registration information, payment data and other data from interaction between the customer and Naantalin Satama.

Sources of the register

The data is mainly received from customers on their consent.

Disclosing or transferring of customer data

We don’t sell or otherwise disclose it to third parties.

We may disclose data according to law or a mandatory stipulation from the authorities.

We don’t generally transfer our customer data outside of the EU or the EEA.

Safety and protection of registers

Our customer databases are protected by passwords, firewalls and other technical means against data breaches.

The access to the databases is restricted to the persons that have a legitimate reason to handle the data.

Right to check, modify and prohibit the use of customer data

You have the right to check your data collected in the register as well how it has been used at any point. You also have the right to request corrections or for deleting of the data. We will provide you the logs within 6 months of the request.

We strive to update the data and remove obsolete data from our registers regularly and the customers also have the right to request modifications.

The customers have also the right to prohibit the use of their data for direct and other marketing.

The request for check and modifications should be sends in writing to:

Registers
Naantalin Satama Oy
Satamatie 13,
21100 Naantali
FINLAND